Users and access roles

Invite application users and give each person the minimum access needed.

Who can use this: Event managers. Available actions can vary with the event's enabled features and your assigned role.

Open this page

1. Sign in as an event manager.
2. Select Events, then choose the event.
3. Select Users.

Event users are account-based permissions for managing or operating the event. They are different from Staffing records, which are used for rosters and printed badges.

Grant access

1. Open Users from the event dashboard.
2. Add the person's email address and select the minimum role needed.
3. If previous events are linked, use Import previous users, select the people to copy, and review the role shown for each person. People who already have access to the current event are excluded.
4. Confirm the invitation or notification, then ask the user to sign in and verify the expected tools before event day.

When the same person has different roles across linked events, the import uses their highest-access prior role. Review imported managers carefully and reduce access when full event control is not needed.

• Manager: event configuration and full operational control.
• Administrator: attendee and common event operations without full configuration access.
• Judge: judging, scores, and authorized award workflows.
• Ticket taker: focused spectator-ticket entry access.

Review the user list before and after the event. Disable or remove access promptly when a person no longer needs it. Never share a manager account between staff because actions and approvals should remain attributable to one person.

For staff names, roles, and printable badges without application access, use Manage staffing and badges.

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Last reviewed against the current Driven To Show application: October 2026.